To take minutes at both regular and committee meetings, once completed, to pass the Regular meeting minutes to the Admin Secretary for posting on the website and alerting the members of their availability, and emailing the Welfare Officer for mailing
Handling of all incoming and outgoing official correspondence
Organising committee meeting venues, with help from other committee members, hopefully from Associates/Members, allowing them to showcase their venues
To manage and control the sponsorship calendar; ensuring invoices are sent out and payments received, liaising with the host hotel.
To open said calendar each year covering bar sponsorship, post meeting events ,transfers to post meeting events and to ensure that sponsorship slots are allocated fairly and without bias.
To organise the yearly 'Tradeshow' event, securing premises, negotiating prices, selling table space, securing raffle prizes, and overseeing all other areas including provision of passports and all other materials
Liaising with Chairperson and appointed member of the Golden Keys committee where relevant/needed to organise said event.
To attend each meeting, where practicable, and be a visual presence for associates
To Liaise with BILL HOWARD with reference to new associate members joining the society.
To send out a welcome email along with other relevant information such as the associates handbook and sponsorship calendar.
To meet each new associate member at their first Golden Keys meeting and introduce them to other members (associate and Golden Keys members).
To escort new members to the Golden Keys meeting room, where they introduce themselves to the committee and then return them to the associate meeting room for them to be introduced to the associates committee.
To lead any introductions from new contacts at existing associate members companies.
To escort any sponsoring associates to the members meeting and back to the associates meeting.
To attend each meeting, where practicable, and be a visual presence for associates.